6 Helpful Tips for Moving an Office

When it’s time to expand your business, moving to a new office space can be an exciting step. However, the process is very complicated.

Moving an entire office requires a lot more planning than a residential move. The transition must go smoothly, so you can get operations up and running again as quickly as possible.

To help you out, we’re going over six tips for moving an office. Let’s get started.

1. Find the Right Moving Company

It helps to find an office moving company early in the process. They must understand your requirements before moving day.

Moving professionals can also advise while you’re preparing your office for the transition. Making assumptions about essential elements could cause a huge mess.

When getting quotes, a moving company will probably want to come to have a look at your office. This is your chance to ask questions about how you can make the move easier.  

2. Create a Timeline

The last thing you want is to start the moving process too late. If you do, you and your staff will be scrambling to get things finished.

You also don’t want to start too early. This could put an added strain on your office and disrupt business. The goal is to lose as little productivity as possible.

When making a timeline, consider the amount of furniture and large equipment you must move. You also need to think about how long it will take to get operational in the new office.

3. Take Inventory

Create a spreadsheet and make a detailed inventory of everything that’s going to the new space. This will help the moving company get a sense of how much material they’re dealing with.

An inventory is also a great way to determine what you need to get rid of. If you have office equipment or furniture, you’re no longer benefiting from, and there’s no reason to take it with you.

4. Plan for IT Requirements

An IT department is one of the most sensitive parts of an office to move. You must speak to your IT manager about their requirements.

If you have in-house servers, they probably must get moved to the new office first. Smaller items like computers, cables, and IT equipment need to get inventoried and sent over too.

5. Get Employees Involved

Your staff is an excellent resource during an office relocation. Get them involved if you need help packing or taking inventory.

At the very least, each employee should pack their desk before the move. You don’t want them trying to get this done while the movers are there working.

6. Transport Small Items Before Moving Day

A great way to utilize your employees is to have them take small items to the new space on moving day. Things like pictures, personal items, plants, and breakroom supplies can all get transported separately from the large pieces.

A good rule of thumb is to clear out everything except what the movers will handle. This makes the process easier for both them and you.

Moving an Office Doesn’t Have to Be a Hassle

Office relocation seems like a daunting process. However, if you think logically and plan ahead, you’ll be in your new space before you know it.

Use the tips discussed above when moving an office for a smooth business transition.We provide corporate moving services in the Tampa area. Contact us today to get started.