How to Involve Employees When Moving Your Offices

If you are moving offices, you have an opportunity to think about how you want your new space to look. The physical environment of an office can have a significant impact on the employee experience.

Your employees can be happier and more productive if they feel like they have a connection to their office, so it’s important to engage employees when you are moving. There are lots of different strategies for getting them involved.

It can be as simple as asking for suggestions on an office moving company or getting their opinion on lighting. Even small gestures can make a significant impact when it comes to employee morale.

Below, we’re sharing more tips on how to involve employees when moving office space. Read on to learn more, so you can make your next office move successfully.

1. Acknowledge Their Commute

Anytime you’re moving offices, your employees’ commute is going to be impacted. For some, the move may be closer to their homes, but for others, it may mean a longer drive or a different bus route or that they are no longer in walking distance.

You may not be able to change your planned move based on this, but you can take the opportunity to engage employees around potential solutions. Maybe you can offer reimbursement for public transportation, or can solicit their feedback on plans for parking.

Keep the line of communication open. The most important thing is to let your employees know that you understand the concern, and are being as proactive as possible to address any issues.

2. Share Information

If you want to involve employees in your office move, they need to feel like they have all the information possible. No one wants to propose an idea that will be shot down because they didn’t have the most updated information.

Before your move, schedule an all-staff meeting to discuss essential information. This could include the timeline for the move, your ideas for how to organize an office move, opportunities for employees to help, and more. Follow-up with emails or smaller team meetings if necessary.

3. Continue to Solicit Feedback

You don’t want your opportunities to engage employees in ending once the move is complete. It’s essential that you continue to get their feedback, even after the office moving company has done their job and everyone is settling in.

Ask them if they have suggestions for what went well in the move, or what could be improved. They may have thoughts on how to organize the office so that they are more productive. Continue to make it clear that you care about their ideas, and about how they are adjusting to the move.

Want More Ideas for Moving Office Spaces?

Moving office spaces can seem like an overwhelming task at first. There is the physical work of moving, but you also have to work to keep your employees engaged and invested in the move. The more upfront you can be with information, the better your employees will adjust to the change.

For more help during your next move, please contact us at any time.

The Move-Out Checklist to Keep Your Landlord Happy

Did you know that the typical American moves nearly 12 times in their lifetime? That’s a lot of cleaning, packing, and hauling boxes! Moving is a lot of work.

As you are getting ready for your next move, you’ll want to make sure you do everything you can to get your security deposit back.

Once your lease is up and you’re planning your next move, use this move-out checklist to make sure you leave your place spic and span and get your security deposit back in full.

Move-Out Checklist: Start Here

The most important thing to do before you get ready to move out is to review your lease. See what you are responsible for. You might need to have the carpets professionally cleaned, for example. You might need to give your landlord 30 or 60 days written notice before your move-out date.

Every lease is different, so make sure you know exactly what you need to do. You don’t want to do anything to jeopardize getting your security deposit back.

Once you know what your responsibility is, it’s time to get to work. Use this checklist to make sure your place is landlord-approved.

Give Adequate Notice

Check your lease and see what kind of notice you need to give your landlord. 30 or 60 days is typical. You might have to give it in writing too, which is always a good idea. Make sure your landlord receives it, so you aren’t on the hook to extend your lease.

Fix Any Damage

Fix any significant damage you may have caused, such as broken fixtures, holes in the wall, or scratches on the walls or floors.

Compare the current state of the home to the move-in report you and your landlord completed when you moved in. Everything must be returned to the condition it was in when you moved in, or else you might be responsible for paying for it.

Clean Thoroughly

Once you’ve repaired the damage and moved your possessions out, it’s time to clean. Clean everything. The floors, the walls, the appliances. Clean any outdoor spaces, dust, vacuum, and consider having the carpets cleaned if they are overly dirty. Again, you want to leave the home in the condition you found it.

Chances are your landlord will have professional cleaners come in after you move, but you don’t want to give him or her any reason to keep any of your deposit.

Document The Condition of the Home

Before you turn in the keys, document the condition of your home with pictures and video. Share this with your landlord, so they know how you left the home.

This also protects you from any discrepancies if your landlord says that there was damage or a mess after you’ve turned in the keys.

Wait For Your Money!

If you’ve been a good tenant and left the home in great condition, sit back and wait for your deposit. Enjoy your new home and your new chapter!

The Bottom Line

Does the thought of packing and lifting another box exhaust you? Leave the packing and moving to us. Use this move-out checklist and focus on getting your previous home in top shape to get your deposit back and let us worry about moving your things to your new place.

Contact us today to see how we can help you. We offer residential and commercial moves locally and across the country.

6 Things to do When Moving That People Often Forget

Moving can seem like trying to herd cats. With so many moving parts, it’s no wonder it’s easy to forget something important you need to do.

But even among the stress and the mess, with a bit of organization, you can keep a complete checklist and check it twice. And the bonus is, it can make things so much easier when you get to your new place.

Let’s look at six things to do when moving that are easy to forget.

Packing an Essentials Box

Nothing is more frustrating than arriving at your new place and realizing everything you immediately need is packed in 20 different boxes.

Make it easy on yourself and pack an essentials box. Think of all the things you use on a daily basis like toilet paper, toothbrushes, charging cords, coffee maker, and everything else. Accessing it all from one box will save you time and added exhaustion.

Snap Pictures of Electronic Setups

Sure, the cord setup on the back of your TV seems straightforward now –  until it’s nothing but a tangled mess in a box.

Forgetting how to hook up your electronics can be very frustrating on top of a tiresome move. But snapping a picture of the setup BEFORE you unhook everything will be an immense help when it comes time to set it all back up in the new place.

Change of Address Notices

Giving notice of your change of address seems to fall far down the to-do list. But it’s not something you want to wait to do until the last minute.

Register your new street address with the post office until you’re able to notify everyone else. Then when you can, contact your bank, creditors, car insurance company, and everyone else of your move.

Gathering Personal Records

If you’re moving out of town, you may be busy looking for new schools and updating your driver’s license. But did you remember to grab your medical records? How about a list of prescriptions from your pharmacist?

Personal records are vital to take with you. This includes vet records for your pets and your children’s school records. If it’s a service you’ll need in your new town, take all the files you’ll need.

Label Boxes

It might seem obvious, but in the rush to get things packed and moved, labeling boxes can fall to the wayside. And that can spell frustration once you make it to your new place.

Make sure to label all of your moving boxes clearly. Write what room they go in and what the contents of the box are. Label each side of the box. That will make it much easier to organize when it’s time to unpack.

Cancel Recurring Memberships and Fees

Make sure to notify your local gym, or any place else you may be a member of, about your move. Forgetting to do so will result in you paying for memberships you no longer use, which is a waste of money.

Though, if you can transfer the membership to a different facility, there doesn’t have to be an interruption of service.

These Things to Do When Moving Can Be a Lifesaver

Moving should be a new, exciting adventure, and not stressful. Keeping a proper list of the things to do when moving can make the process easier and more enjoyable for you and your family.

Need help with your move? Contact us today and get a free quote!